EV SPARE ISSUE REQUESTION,ISSUE ,ISSUE RETURN

Hindi Video Tutorial - EV SPARE ISSUE REQUESTION,ISSUE ,ISSUE RETURN 

EV Spares Issue Standard Operating Procedures — Spares Management

EV Spares Issue Standard Operating Procedures — Spares Management

 

NAVIGATION

ELECTRIC  VEHICLE>SERVICE >EV SPARES REQUESTIONEV SPARES ISSUESEV ISSUE RETURN

 

SPARES REQUISITION

Spares Requisition is used to formally request spare parts needed for vehicle  records the Job Card No., part details, and required quantity for each item Once approved, requisitions are processed through the Spare Issue module When to Use When a mechanic identifies parts needed during vehicle diagnosis When an open Job Card requires spare parts for service completion Process Flow
Step 1: Open the Job Card for the vehicle that needs spare parts
Step 2: Navigate to EV Spare Requisition and select the Vehicle and Branch
Step 3: Select the Employee (mechanic or technician requesting the parts
Step 4: Add required parts: select Part No., enter QTY, set Priority and Requirement Date
Step 5: Save the requisition — it is now ready for processing through Spare Issue

 

SPARES REQUISITION: KEY FIELDS & TIPS

Key Fields Explained

Vehicle: Select the vehicle for which spare parts are being requested Branch: Select the dealership branch creating the requisition

Employee: Select the mechanic or technician requesting the parts

Part No / Part Name: Select the part number; the part name auto-populates

UOM: Unit of Measurement — auto-displays based on the selected part

Priority: Set urgency level (High / Medium / Low) for the spare request

Requirement Date: Date by which the parts are needed for the service

QTY / Pending QTY: Enter the required quantity; pending QTY shows what is yet to be issued

Tips for Beginners

:Always verify the Part Number before saving — incorrect parts cause delays

Set the correct Priority so urgent parts are processed first

A requisition must exist before Spare Issue can be performed

 

SPARE ISSUE — OVERVIEW & PROCESS

Spare Issue is used to physically issue parts from the spare department to the mechanic It processes the parts requested in the Spares Requisition against the Job Card The parent document is the Vehicle — on selection, all Job Card details auto-populate Users enter the Issue Quantity to confirm how many parts are being handed over

How to Access:

Go to Electric Vehicle → Service → Workshop → Spare Issue

Process Flow:

Step 1: Open Job Card and enter required part quantities in the Part Details tab

Step 2: Navigate to Spare Issue and select the Vehicle as the parent document

Step 3: Vehicle Card details and Part list auto-populate from the Job Card

Step 4: Enter Issue Quantity for each part and select the Issued By employee

Step 5: Save the document — parts are now issued against the Job Card

 

SPARE ISSUE: KEY FIELDS & TIPS

Vehicle: Select the vehicle for which spares need to be issued

Branch: Select the branch where the spare issue is being performed

Issued By: Select the employee who is issuing the parts

Vehicle Card: Displays Registration No., Chassis No., Engine No., Model Name

Part Details (Grid Section): Part No / Part Name: Select part number; part description auto-displays

HSN Code / UOM: Displays the HSN code and Unit of Measurement for each partVIN / Location: Displays the Vehicle Identification Number and part storage location

Mechanic: Displays the mechanic assigned to the service work

QTY / Issue QTY: Shows requested quantity; enter the number of parts to issue

Tips for Beginners:

Always verify Issue QTY matches the actual parts being handed over to the mechanic Excess parts can be returned via Issue Return — but only while the Job Card is still open Parts cannot be issued without a valid open Job Card SPARE ISSUE CAN BE CREATED ONLY AFTER SPARE REQUESTION

ISSUE RETURN — OVERVIEW & PROCESS

Issue Return allows the mechanic to return unused spare parts back to the spare department This ensures accurate inventory tracking and prevents billing for parts not actually used The parent document is the Spare Issue — on selection, all issued part details auto-populate

When to Use: When a part was issued but not used during the service (e.g., wrong part or not needed) When excess quantity was issued and needs to be returned to inventoryImportant: Returns can ONLY be processed while the Job Card status is Open

Navigation Path:

Electric Vehicle → Service → Workshop → Issue Return

Process Flow:

Step 1: Open Issue Return and select the Spare Issue document as the parent

Step 2: All issued part details (Part No., Name, QTY, Cost) auto-populate from the Spare Issue

Step 3: Enter the Return QTY for each part being returned to the spare department

Step 4: Save the document — returned parts are added back to inventory automatically

ISSUE RETURN: KEY FIELDS & TIPS

Key Fields Explained:

Issue Document: Select the Spare Issue document against which you want to make the return

Branch: Auto-displays the branch name from the selected Spare Issue

Vehicle Card: Shows Registration No., Chassis No., Engine No., and Model Name

Part No / Part Name: Auto-populated from the Spare Issue — shows what was originally issued

UOM / Location: Displays the unit of measurement and storage location of the part

QTY: Shows the total quantity that was originally issued to the mechanic

Return QTY: Enter the number of parts being returned (must not exceed issued QTY)

Cost / Total Cost: Displays the cost of individual parts and total cost of returned items

Tips for Beginners:Issue Return is blocked once the Job Card is closed or billed — return parts promptlyReturn QTY cannot exceed the originally issued quantityAlways verify physical parts match the return document before saving

CLICK ON SAVE TO SUBMIT THE DOCUMENT

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