EV Purchase Return Requisition & Purchase Return for parts

EV Purchase Return Requisition & Purchase Return for parts

Hindi Video Tutorial -EV Purchase Return Requisition & Purchase Return for parts





EV Parts Purchase Return Requisition & Purchase Return Process

1. PURPOSE

This SOP provides a comprehensive step-by-step guide for dealers to create and process Purchase Return Requisition (PRRQ) and Purchase Return (PPRT) documents in the EV system. It is designed for first-time users to clearly understand the process of returning purchased parts to suppliers due to errors, damage, excess quantity, or quality issues.

2. SCOPE

This SOP applies to all dealer personnel including procurement executives, store managers, inventory handlers, and accounts teams responsible for handling part purchase and return processes.

3. NAVIGATION PATH

Purchase Return Requisition Path:

Electric Vehicle > Parts > Procurement > EV Purchase Return Requisitions




PROCESS 1: PURCHASE RETURN REQUISITION 


Step 1: Open Module

Step 2: Create New Document

Click on the 'New' button to open a fresh requisition document.




Step 3: Header Details

Enter or verify Document Date, Document Name (PRRQ), and system-generated document number.

Step 4: Return Requisition Details

Select the Purchase Invoice carefully, as all part data is derived from it. Verify Branch, Department, and Employee fields.

Step 5: Supplier Invoice Details

Verify Supplier Name, Supplier Invoice Number, and Invoice Date.

Step 6: Part Details Explanation




Part: Unique identifier of the item.
Part Name: Description of the part.
Requisition Qty: Requested quantity.
Purchase Qty: Original purchased quantity.
Balance Qty: Available quantity for return.
Return Qty: Enter quantity being returned.
Remarks: Reason for return.

Step 7: Enter Return Quantities

Input the correct Return Qty based on defective or excess parts.

Step 8: Validation

Ensure return quantity does not exceed balance quantity and verify all details.



Step 9: Save

Click on Save to record the requisition.


 PROCESS 2: PURCHASE RETURN 


Step 1: Open Module

Navigate to EV Purchase Returns.




Step 2: Create New

Click New to start return process.


Step 3: Select Reference

Select Purchase Invoice or PRRQ. Data loads automatically.

Step 4: Financial Details

Enter Debit/Credit Note Number and Date.

Step 5: Part Details

Verify Part Code, Pending Qty, Return Qty, Return Rate, Purchase Rate, and Amount.

Step 6: Verification

Ensure total amount and quantities are correct.


Step 7: Save

Click Save to complete and process supplier return.



​

IMPORTANT GUIDELINES

Always select the correct invoice. Ensure accurate quantities. Verify all financial amounts. Do not proceed without proper validation.


EXPECTED OUTCOME

Successful return of parts to supplier, inventory adjustment, and accurate financial accounting.



    • Related Articles

    • EV Part Purchase Requisition

      HINDI VIDEO TUTORIAL:- How To Create EV Part Purchase Requisition In EKA EV Purchase Requisition Purpose of this SOP: To understand the process of creating the EV Purchase Requisition. EV Purchase Requisition is used to place a purchase request to a ...

    • How To Create EV Part Purchase Order

      Hindi Video Tutorial - How To Create EV Part Purchase Order How To Create EV Part Purchase Order EV Part Purchase Order Dealer Purchase Order - An EV Part Purchase Order (EV PO) is the official order created by a dealership to purchase spare parts ...

    • EV Vehicle Purchase Requisition

      HINDI VIDEO TUTORIAL :- EV Vehicle Purchase Requisition EV Purchase Requisition OBJECTIVE / PURPOSE Purpose of this SOP: To understand the process of creating the EV Purchase Requisition. EV Purchase Requisition is used to place a purchase request to ...

    • How To Make EV Stock Requisition And Adjustment For Parts

      Hindi Video Tutorial - How To Make EV Stock Requisition And Adjustment For Parts How To Make EV Stock Requisition And Adjustment For Parts Overview Stock Adjustment in EKA is a critical inventory control function used to align the system-recorded ...

    • EV Vehicle Purchase Order

      HINDI VIDEO TUTORIAL:-EV Vehicle Purchase Order Dealer Purchase Order OVERVIEW Dealer Purchase Order - An EV Purchase Order (EV PO) is the official order created by a dealership to purchase electric vehicles from a supplier or OEM (Original Equipment ...