EV Gatepass Outward (Vehicle Going Outside)

Overview

This document is created when:

• Vehicle goes outside for repair/job work
• Parts/spares are sent along with vehicle
  

Navigation Path

Go to:
Electric Vehicle Module → Service → Gate Pass → EV Gate Pass Outwards → New

CLICK "NEW" TO CREATE NEW DOCUMENT

How to Fill Details

Part Details Tab (Important)

Fill if parts are going with vehicle:

Important Points

• Ensure supplier is correct
• Mention reason clearly in remarks
• Verify parts before sending

EV Gatepass Inward (Vehicle Returning)

Overview

This document is created when:

• External work is completed
• Vehicle returns to workshop
• Billing process will start

🧭 Navigation Path

Go to:
Electric Vehicle Module → Service → Gate Pass → EV Gate Pass Inwards → New

CLICK "NEW" TO CREATE NEW DOCUMENT

📝 How to Fill Details

Part Details Tab

• Verify returned parts
• Ensure quantities match outward entry

✅ Important Points

• Always match with outward record
• Check vehicle condition on return
• Confirm job completion before billing

⚠️ Common Mistakes to Avoid

• ❌ Wrong vehicle selection
• ❌ Missing KM reading
• ❌ Not selecting supplier
• ❌ Forgetting to add parts
• ❌ Mismatch between outward & inward

✅ Best Practices

✔ Always double-check entries
✔ Maintain proper checklist during inward
✔ Clearly mention job details in remarks
✔ Verify parts before sending and receiving
✔ Maintain accurate timestamps

📌 Simple Example (Real-Life Flow)

1. Customer brings EV → Create Vehicle Inward
2. Battery issue → Send to vendor → Create Gatepass Outward
3. Battery repaired → Vehicle returns → Create Gatepass Inward
4. Start billing & delivery