HOW TO CREATE EV Work Purchase Orders and EV Work Purchase Order Invoices
HINDI VIDEO TUTORIAL:- EV Work Purchase Orders and EV Work Purchase Order Invoices
Work Purchase Order Process Flow
OVERVIEW
This document outlines the step-by-step process for creating and managing Work Purchase Orders (WPO) in the system, from Job Card creation to automatic rate reflection.
Work Purchase order is used when outside work is required on the vehicle during the service.
Work Purchase order is used when outside work is required on the vehicle during the service.
Step 1: Create Job Card with Local Labour
Navigate to Job Card Creation
Click on New
Note : EV vehicle Inward is mandatory to create before opening the job card
Click on New
Note : EV vehicle Inward is mandatory to create before opening the job card
Add required details:
Select Local Labour Code
Ensure the Supplier is auto-tagged or manually selected (if applicable)
Select the supplier for outside work
Save the document
Save the document
Step 2: Create Work Purchase Order (WPO)
Navigate to Work Purchase Order module
Click on new
Note : You can also create EV Gatepass outwards & Inwards for WPO.
Create a new WPO by selecting:
Branch
Supplier (same as mapped in Local Labour Code)
Link the relevant Job Card (if system provides linking option)
Outcome: WPO is created against the correct supplier.
Branch
Supplier (same as mapped in Local Labour Code)
Link the relevant Job Card (if system provides linking option)
Outcome: WPO is created against the correct supplier.
Step 3: Enter Labour Rate in WPO
In WPO line items:
Select the Labour / Service item
Enter the Rate / Amount
Save the document
Important: This rate will be used for auto-population in the Job Card.
Outcome: Labour cost is defined in WPO.
Select the Labour / Service item
Enter the Rate / Amount
Save the document
Important: This rate will be used for auto-population in the Job Card.
Outcome: Labour cost is defined in WPO.
Step 4: Create Work Purchase Order Invoice
Navigate to WPO Invoice Creation
Click on New
Select the respective WPO
Verify:
Supplier details
Labour amount
Generate and save the invoice
Outcome: WPO Invoice is created and accounted.
Verify:
Supplier details
Labour amount
Generate and save the invoice
Outcome: WPO Invoice is created and accounted.
Step 5: Proceed with Job Card Processing
Return to the Job Card
Continue with:
Labour completion
Billing process
Job Card closure
Outcome: Job Card processing continues with updated labour cost.
Continue with:
Labour completion
Billing process
Job Card closure
Outcome: Job Card processing continues with updated labour cost.
Step 6: Auto-Reflection of Rate in Job Card
The Rate entered in WPO will:
Automatically reflect in the Job Card Labour line
Ensure consistency between procurement and service billing
Outcome: No manual rate entry required in Job Card.
Automatically reflect in the Job Card Labour line
Ensure consistency between procurement and service billing
Outcome: No manual rate entry required in Job Card.
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