Introduction

Vehicle Stock Adjustment is the process used to correct vehicle stock records in the Dealer Management System (DMS). It helps dealership users update stock when there is a mismatch between the physical vehicle stock and the system stock.

This process is commonly used in dealership operations for situations such as vehicle damage, stock discrepancies, missing entries, excess entries, or manual corrections. By using stock adjustment correctly, dealership teams can maintain accurate inventory records and support smooth sales, audit, and reporting processes.

Navigation Path

To open the EV Vehicle Stock Adjustment screen, follow the path below:

• Electric Vehicle
• Vehicles
• Inventory
• Adjustment
• EV Stock Adjustment Requisitions / EV Stock Adjustments

Creating a New Stock Adjustment

1. Open the EV Stock Adjustment screen using the navigation path mentioned above.
2. Click New to create a new stock adjustment document.
3. Select the correct Branch. Example: Ashok Motors.
4. Enter the Adjusted By details by selecting the relevant employee name.
5. Check or enter the Document Date as per the transaction date.
6. Enter the Document Name. Example: VADJ.
7. Fill in the vehicle-related details carefully before saving the record.
   

Screen Explanation

• 
  
• Model Code – This field shows the unique code of the vehicle model. Example: EA1262C046.
  
• Model Name – This field displays the name or description of the EV model.
• UOM – UOM means Unit of Measure. For vehicles, this is usually Each.
• Stock Adjustment Type – This indicates the category of adjustment. Example: Regular.
• Color – This shows the vehicle color for easy identification.
• Location – This field indicates the physical or system stock location of the vehicle.
• Quantity – This is the most important field in the adjustment process. It determines whether vehicle stock will be added or removed in the DMS.
• Frame Number – This field captures the unique frame/chassis number of the vehicle. Example: MD9EVPSJ24E….
• Motor Number – This field captures the unique motor number of the EV vehicle.
• Supplier Invoice Number – This field records the supplier invoice reference, if available.
• Supplier Invoice Date – This field records the date of the supplier invoice.
• Remarks – Enter the reason for adjustment. Example: DAMAGE.
• MRP – This field shows the Maximum Retail Price of the vehicle.

Important Quantity Logic

• Use -1 to REMOVE one vehicle quantity from DMS stock.
• Use 1 to ADD one vehicle quantity into DMS stock.

Final Step (Save)

Dealer-Specific Notes / Best Practices

• 
  
• Always verify the Frame Number and Motor Number before submission.
  
• Ensure the correct Branch is selected before entering vehicle details.
• Enter proper Remarks so the reason for adjustment is clear for audit and tracking purposes.
• Double-check the Quantity before saving, because the wrong value can incorrectly add or remove stock.
• Review the document date and document name before final submission.
• Use stock adjustment only for valid correction cases such as damage, discrepancy, or approved manual correction.

This SOP is designed to help dealership users complete EV Vehicle Stock Adjustment accurately and confidently. Following the above steps will improve stock accuracy, support audit requirements, and reduce inventory errors in daily operations.